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How to Book

Booking a Tailor Made Trip


Stage One
Complete an online quotation form. This will be sent directly to us, where we will prepare your quotation. Alternatively you can call us if you wish to discuss your tour in more detail.

Stage Two
Our experienced staff will send you a tailor-made quotation, advising you on the best value-for-money options. Along with your quotation you will be sent helpful information and a subject specific visit and/or excursion list for each of your chosen destinations. Also included will be our booking forms and booking conditions. These are also available as downloads. Download Forms

Stage Three
A provisional booking will be held for a maximum of four weeks for coach, rail and Eurostar tours. To confirm this tour, send us your completed firm booking form along with deposits of £50 per paying person for UK coach and rail tours and £75 for overseas coach and rail tours. Provisional bookings are not possible for air tours, deposits of £150 per paying person and a completed firm booking form are required.If you are unable to meet your deposit date, please contact us to discuss your booking.

Stage Four
Once you have made a firm booking, you will receive a comprehensive Group Leader's Travel Pack. We will then begin work on planning your programme of subject specific visits and excursions. Groups can make use of our excellent pre-booking service for museums, subject specific visits, theme parks, meals and other excursions. 

Stage Five
Final payment for your tour will be due ten weeks before departure. At this point we will also ask you for your final details such as your names list.

Stage Six
Approximately three weeks prior to departure, we will send your Final Information Pack including your tickets, your finalised itinerary and other essential information.

Booking a Student Event


Stage One
Decide which event suits your group's requirements. Using the Request Information page on this website, complete enquiry form detailing which event(s) you are interested in. Alternatively call us for more information on which package is most suitable for your group and we will send you further information.

Stage Two
Once you have collected deposits (£50 for UK coach and rail packages, £75 for overseas coach and rail , £150 for air packages) complete the relevant firm booking form and send it to us with your deposits.If you are unable to meet the deposit date please contact us to discuss your booking.

Stage Three
Upon receipt of your deposits and firm booking form, you will then receive a Group Leaders Travel pack containing maps and itinerary ideas as well as an invoice with your final payment dates.

Stage Four
Collect the balance from your students and compile a names list of all your participants.

Stage Five
Upon receipt of your final payment we will start to put together your final information, which will then be sent to you approximately two weeks prior to departure. This will contain your joining instructions, tickets and hotel information.

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