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How to Book

Booking a Tailor Made Trip


Stage One
Complete an online quotation form. This will be sent directly to us, where we will prepare your quotation. Alternatively you can call us if you wish to discuss your tour in more detail.

Stage Two
Our experienced staff will send you a tailor-made quotation, advising you on the best value-for-money options. Along with your quotation you will be sent helpful information and a subject specific visit and/or excursion list for each of your chosen destinations. Also included will be our booking forms and booking conditions. These are also available as downloads. Download Forms

Stage Three
A provisional booking will be held for a maximum of four weeks for coach, rail and Eurostar tours. To confirm this tour, send us your completed firm booking form and deposits of £50 per paying person. Provisional bookings are not possible for air tours, deposits of £80 (European tours) and £100 (worldwide tours) per paying person and a completed firm booking form are required.If you are unable to meet your deposit date, please contact us to discuss your booking.

Stage Four
Once you have made a firm booking, you will receive a comprehensive Group Leader's Travel Pack, including a Time Out Guide (or similar). We will then begin work on planning your programme of subject specific visits and excursions. Groups can make use of our excellent pre-booking service for museums, subject specific visits, theme parks, meals and other excursions. 

Stage Five
Final payment for your tour will be due ten weeks before departure. At this point we will also ask you for your final details such as your names list.

Stage Six
Approximately three weeks prior to departure, we will send your Final Information Pack including your tickets, your finalised itinerary and other essential information.

Booking a Student Conference


Stage One
Decide which one/or more conferences would suit your group's requirements. Using the Request Information page on this website, complete enquiry form detailing which conferences you are interested in. Alternatively call us for more information on which package is most suitable for your group. 

Stage Two
Our designated events team will send you further information for the conference(s) you have requested.

Stage Three
Once you have collected deposits complete the relevant firm booking form and send it through to us.If you are unable to meet the deposit date please contact us to discuss your booking.

Stage Four
Upon receipt of your deposits (£50 coach and rail packages, £80 European air packages, £100 worldwide packages) and firm booking form, you will then receive a Group Leaders Travel pack containing maps and itinerary ideas as well as your final payment dates.

Stage Five
Collect your final money from your students and compile a names list of all your participants.

Stage Six
Upon receipt of your final payment we will start to put together your final information, which will then be sent to you approximately two weeks prior to departure. This will contain your joining instructions, tickets and hotel information.

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