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Organising Your Trip

Ever liked the idea of organising a school trip but been put off by the hassle involved? With our long experience and team of specialist staff, you can rely on us to put together the perfect package to suit your group and to provide an excellent experience filled with activities and educational focus.

When it comes to booking your trip you have the flexibility to choose and plan your programme to include elements relevant to your students.

For some of our Worldwide destinations we feature comprehensive itineraries which make the most of your stay by including the most popular sights and excursions. For other destinations we include a list of suggested visits, which gives you the freedom to decide on your own programme.

Certain destinations are ideal for different age groups, due to the nature of the accommodation, types of excursions and visits available. For this reason, destinations on this website fall into two categories. Look out for the logo at the top of each page detailing whether the destination is suited to the 11 or 14 age group. Alternatively use the drop down menus to find these destinations.

Below are some of the characteristics which distinguish the two types of destination:

Recommended for 11+

Location

  • Tend to be in small towns and regional centres

Transport

  • Tend to be coach tours from the UK offering greater flexibility while on tour. If you choose to travel by air, airport transfers are included in your price, additional coach hire is available for local excursions at a supplement

Accommodation

  • Hotels and purpose built Youth Centres
  • Multi-bedded rooms, often dorm-style with bunk beds. Staff in twins and triples
  • Classrooms and activities are sometimes on site when staying at a Youth Centre Meal Basis
  • Groups tend to stay on Full Board, unless otherwise requested on your quotation

Excursions

  • Free pre-booking service for museums, theme parks and other general excursions (to a maximum of four, after which a nominal fee is levied). All entrance fees are payable locally

Recommended for 14+

Location

  • Tend to be capital or large cities

Transport

  • Your choice of coach, air, rail & Eurostar • Airport transfers and additional coach hire can be provided as an optional extra

Accommodation

  • Youth Centres through to 4* Hotels
  • Located in the city centre or on the outskirts, with easy access to the centre using public transport
  • Single room for first group leader free of charge, subject to availability. All other staff accommodated in twins

Meal Basis

  • Bed & Breakfast basis (room only for the USA) unless otherwise stated on your quotation • Meals in restaurants can be pre-booked in most cities

Subject Specific Visits

  • A detailed visit list is provided with your quotation for each destination
  • A study visit booking fee is detailed on your quotation which will include transport and guides where required. Entrance fees are payable locally
  • Free pre-booking service for museums, theme parks and other general excursions (to maximum of four, after which a nominal fee is levied). All entrance fees are payable locally.

Guideline Prices

Prices detailed on this website are guidelines only. They are based on:

  • Low Season Travel in November 2013 (unless otherwise specified)
  • Coach Tours are based on 44 paying passengers
  • Air, Rail and Eurostar Tours are based on 20 paying passengers. Air Travel is based on departures from London Airports.

Two Centre Tours

Why not visit two cities instead of one and add another dimension to your programme? Some of the most popular two centre tours are:

  • Moscow and St Petersburg
  • New York and Washington
  • New York and Boston
  • Berlin and Prague
  • Brussels and Strasbourg
  • Athens and Tolon
  • Beijing and Xian
  • Krakow and Warsaw
  • Florence and Venice
  • Rome and Sorrento

Travel Options

Whether you choose the speed of air travel, the convenience of your own coach or the value for money of rail travel, you can be assured that we only use the highest quality travel partners.

Rail

  • Good value travel on National Rail in the UK, allowing us to offer excellent, economical tours to London and other UK destinations
  • Rail transfers for those joining Eurostar at London St. Pancras or Ashford or Ebbsfleet International
  • Seat reservations are usually available

Eurostar

  • European Study Tours are proud to have Eurostar as a travel partner.
  • The most convenient method of transport from London or Kent to Paris, Lille, Brussels and Disneyland Resort Paris.
  • The high-speed service from St. Pancras International to Paris takes just over 2 hours. Additional services are also available from Ebbsfleet International in Kent.
  • The ideal travel solution for smaller groups and also groups with limited time

Coach

  • We endeavour to use the most reputable coach companies
  • Regular meetings with our suppliers ensure quality and standards are maintained
  • Executive Coaches with 46 seats, wc, video and drinks machine are allocated free of charge on long haul tours that involve an overnight journey e.g. Berlin or Prague

Channel Crossings

  • All our tours are based on a Dover to Calais crossing which is the most time and cost effective route
  • Alternative crossings are available -please ask for details
  • We are able to book your crossing via Eurotunnel which is a quick and convenient way to reach the continent. Supplements may apply.

Air

  • We are proud to have British Airways as a key travel partner
  • We work with all major scheduled airlines
  • Flights from regional airports are also available.

Low Cost Airlines

  • No frills airlines such as Easyjet, Ryanair, Jet2, Monarch Scheduled and BMIBaby, can provide substantial savings for air travel to a large number of European destinations.
  • The cheapest fares are available the earlier you book
  • Fares are constantly changing and continue to increase in price until the day of departure
  • Schedules and flights are only released in six month blocks, usually Nov-Mar and April-Oct
  • It is not usually possible to take an option on seats. In order to book a £100 deposit per person, a full names list and a firm booking form are required
  • Later additions to the group or name changes will not be at the same fare
  • Cancellations are usually liable for the full cost of the air fare
  • Bookings are strictly subject to the terms and conditions of the airline (available on request)

Low-Cost airlines operate from most regional airports including;

London Stansted, London Luton, Bristol, Nottingham East Midlands Manchester, Leeds Bradford, Newcastle, Birmingham, Edinburgh Glasgow, Cardiff, Norwich, Liverpool, Dublin, Blackpool Bournemouth, Belfast

These airlines fly to the following destinations:

Paris, Nice, Amsterdam, Dublin, Barcelona, Madrid, Bilbao, Seville, Granada, Malaga, Valencia, Rome, Naples, Pisa, Venice, Athens, Berlin, Tallinn, Budapest, Vienna, Marrakech, Stockholm, Copenhagen, Riga, Prague, Krakow, Warsaw, Belfast, Munich, Cologne, Istanbul, Frankfurt, Tours, Brussels, Geneva, Lisbon, Milan, Catania, Palermo, Split.

Booking a Tailor Made Trip

Stage One

Complete an online quotation form. This will be sent directly to us, where we will prepare your quotation. Alternatively you can call us if you wish to discuss your tour in more detail.

Stage Two

Our experienced staff will send you a tailor-made quotation, advising you on the best value-for-money options. Along with your quotation you will be sent helpful information and a subject specific visit and/or excursion list for each of your chosen destinations. Also included will be our booking forms and booking conditions. These are also available as downloads. Download Forms

Stage Three

To confirm your tour, send us your completed firm booking form and deposits of £50 per paying person for coach and rail tours and deposits of £100 for air tours. If you are unable to meet your deposit date, please contact us to discuss your booking.

Stage Four

Once you have made a firm booking, we will then begin work on planning your programme of subject specific visits and excursions. Groups can make use of our excellent pre-booking service for museums, subject specific visits, theme parks, meals and other excursions.

Stage Five

Final payment for your tour will be due ten weeks before departure. At this point we will also ask you for your final details such as your names list.

Stage Six

Approximately three weeks prior to departure, we will send your Final Information Pack including your tickets, your finalised itinerary and other essential information.

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