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Calculating your price

With our conferences, we aim to provide you with a complete package, not only the travel and accommodation, but also a specifically designed event, which will inspire and motivate your students. To make the most of your trip we are able to adapt the elements that have been included in your package to suit your budget and time available at the destination.

The list below details other optional extras, which you may wish to consider when calculating your price:



Single Rooms

With our conferences, if numbers dictate that group leaders or students require single rooms, the single room supplement applies. Please note that group leaders travelling alone are also required to pay the single room supplement. Some hotels may restrict the number of rooms to a maximum of two per group.

For groups staying at the YMCA hostels in New York, if numbers dictate that single rooms rather than twin rooms are required for students or staff then supplements will apply.

Twin Room Occupancy in New York

At all hotels in New York, If numbers dictate that twin rooms rather than triple rooms are required for students then supplements will apply.


We offer a comprehensive travel insurance policy for groups. If you wish to use your own travel insurance please provide details of your insurance company and policy number when filling in your firm booking form. If we have not received your insurance details within 14 days of your booking then you will automatically be invoiced for our insurance.


We aim to take the stress out of organising the trip for you. In addition to the basic conference package we would be happy to book other extras such as airport transfers, restaurant meals, guided tours, study visits and transport passes.

UK Rail

We are able to offer group National Rail tickets to London and our prices are very competitive. We can reserve seats for you on some services; however, we need to receive your booking in plenty of time to do so. Please note this service does not apply to the ticket only packages for our London conferences, as travel restrictions are such that you cannot arrive in London before 10am.

Free Staff Places

We base our free places on either 1:10, or in the case of our New York conferences - 1:15. This is in no way restrictive on your planning process as we are more than happy to re-cost your package for you. We pride ourselves on our flexible attitude, and this is reflected in the returning of schools year after year.

Safety Net

We advise that you allow for a financial buffer zone when budgeting. This is a safety net should airline prices rise or your numbers fall below those anticipated. It is always easier to give money back to the students than to have to ask for more.

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