Calculating your price
Our tailor-made tours are made to your individual requirements offering you complete flexibility. Unless otherwise specified the basic package price detailed on your quotation is travel and accommodation only. Also on your quotation you will find a list of optional extras. From this list you can pick and choose the elements you want to include to suit your budget and time available. We are also able to adapt our student conference packages to suit your group.
When calculating the cost of your tour or conference you need to consider:
With our tailor-made tours the first group leader is automatically allocated a single room at no charge. Add the single room supplement for each additional single room required for teachers.
Does your school/college have its own insurance? If not, then add the insurance premium for all students and staff. If the answer is yes, please provide the policy number at the time of booking.
Do you want us to organise any other extras eg. airport transfers, restaurant meals, guided tours, metro tickets, coach hire or guides? Add the costs indicated for all students and staff.
Subject Specific Visits
How many study visits do you want to include? Add the study visit booking fee depending on number of people in your party. Remember these are calculated on an average programme of visits and include coach hire and local guides where required. If you choose only centrally located visits and coaches are not needed then this cost can be refunded when your programme of visits is confirmed.
Free Staff Places
Remember that free places are included in the basic package only – any extras should be calculated for staff as well as students. We offer standard free place ratios of 1:10 for all rail, Eurostar and air tours and 1:8 for coach tours. We can however tailor this to whatever you require to fit your budget. For student conferences please see the individual conference package for details of free staff places.
Allow a financial buffer zone when budgeting. This is a safety net should airline prices rise or your numbers fall below those anticipated. It is always easier to give money back to the students than to have to ask for more.
Further pricing guidelines are indicated on the individual destination pages (based on travel in November 2013, unless otherwise specified, and on 44 paying passengers for coach tours and 20 paying passengers for air / rail tours). Please contact us for a detailed quotation.